Business Systems & Software
Inventory and Employee Management Systems
Track inventory, time, and labor with connected systems for real-time visibility.
Serving Houston, TX and surrounding areas including Sugar Land, Katy, The Woodlands, and Galveston.
Quick facts
- Who we serve: Service and trades, Light manufacturing, Operations leaders
- Problems solved: Stockouts and overbuying, No labor visibility, Disconnected time tracking
- Tools and platforms: Inventory systems, Mobile scanning, Time tracking, ERP/HRIS
- Next step: Modernize inventory and labor
Who it is for
- Service and trades
- Light manufacturing
- Operations leaders
Problems we solve
- Stockouts and overbuying
- No labor visibility
- Disconnected time tracking
Solutions and deliverables
- Inventory catalogs, min/max, and barcode/mobile flows
- Time and attendance tied to jobs and payroll
- Dashboards for utilization and job costing
Tools and platforms
- Inventory systems
- Mobile scanning
- Time tracking
- ERP/HRIS
Service area and availability
- Serving Houston, TX and surrounding areas including Sugar Land, Katy, The Woodlands, and Galveston.
- Onsite in Houston with remote coverage elsewhere
- Business hours: Mon-Fri 8am-6pm CT with after-hours for incidents
Trust and proof
- Documented runbooks and SLAs
- Security-first configurations
- Internal links to related services and contact
What's included
Comprehensive coverage of our inventory and employee management systems service for Houston businesses.
Inventory Management and Control
- Centralized catalog tracks parts, materials, and supplies across Houston warehouses and trucks
- Min/max reorder points trigger automatic purchase requisitions to prevent stockouts
- Barcode scanning eliminates manual counts and reduces inventory discrepancies
- Multi-location tracking provides visibility into inventory across shops, vehicles, and job sites
- Vendor management streamlines purchase orders, receiving, and supplier performance tracking
Mobile Inventory Operations
- Technician truck stock visible in real-time helps dispatchers assign jobs based on parts availability
- Mobile scanning allows Houston field teams to check out parts, materials, and equipment from trucks
- Parts lookup from mobile devices helps technicians identify correct replacement components
- Return-to-stock workflows capture unused materials for accurate inventory and cost tracking
- Job costing automatically updates when technicians consume inventory against work orders
- Photo documentation captures damaged or defective items for warranty claims and vendor returns
Time and Attendance Tracking
- Mobile clock in/out with GPS verification ensures accurate time tracking for Houston field workers
- Job-specific time tracking connects labor hours directly to customer projects and work orders
- Break and lunch compliance monitoring helps avoid wage and hour violations
- Overtime alerts notify managers when employees approach premium pay thresholds
- PTO balance tracking gives employees visibility into vacation and sick time availability
Labor Cost and Job Costing
- Real-time labor cost allocation shows profitability of jobs while they're still in progress
- Skill-based pay rates ensure accurate labor costing for technicians with different certifications
- Burden rate calculations include benefits, taxes, and overhead for true labor cost visibility
- Job variance reporting identifies projects running over estimated labor hours or materials
- Historical job cost data improves future estimates and helps price services competitively
Integration and Reporting
- Payroll integration eliminates duplicate time entry for ADP, Paychex, or QuickBooks Payroll
- General ledger synchronization posts labor and inventory costs to correct accounting categories
- Utilization dashboards show billable versus non-billable time for Houston service teams
- Inventory turnover analysis identifies slow-moving stock and optimizes purchasing decisions
- Employee productivity metrics track jobs completed, revenue generated, and efficiency trends
- Compliance reporting supports prevailing wage, certified payroll, and union contract requirements
FAQs
Common questions from Houston clients and AI/voice search.
Can we track inventory in multiple locations including service vehicles?
Yes, multi-location inventory tracking includes warehouses, retail spaces, and individual Houston service vehicles. Mobile scanning keeps truck stock synchronized in real-time as technicians use materials.
How does job costing work for projects spanning multiple days or weeks?
Employees clock in/out against specific work orders or projects. System accumulates all labor hours and materials consumed, calculating job costs continuously with daily or weekly snapshots for progress tracking.
What happens if employees forget to clock out at end of shift?
Automated rules detect missing clock-outs and alert supervisors. Managers can review and correct time entries before payroll processing. GPS data provides reference for Houston field worker locations.
Do you integrate with our existing accounting system?
We integrate with QuickBooks, Sage, NetSuite, Acumatica, and other major accounting platforms. Inventory transactions, labor costs, and job expenses flow automatically to maintain accurate financial records.
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